Team Capacity Planner — Real Hours After PTO + Meetings
Free team capacity planner. Team size × hours × weeks, minus PTO, minus meeting overhead = real productive hours. Most teams over-plan by 30%+.
Team Capacity Planner
Gross capacity (hours)
2400
Lost to PTO
−400
Lost to meetings
−500
Real productive hours
1500
A 5-person team for a 12-week sprint sounds like 2,400 hours of capacity. After PTO + 25% meeting overhead, you actually have ~1,700 hours. Always plan against real productive capacity, not gross.
Why teams over-plan
A 5-person team for a 12-week sprint sounds like 2,400 hours of capacity. After PTO + 25% meeting overhead, the real number is ~1,700 hours — 30% less than the gross figure. Always plan against productive capacity, not gross.
How to use the Team Capacity Planner
Takes about a minute. No signup, no download, your data stays in your browser.
- 1Open the tool. Scroll up to the Team Capacity Planner above — it loads instantly in your browser, no install needed.
- 2Enter your values. The fields come pre-filled with realistic defaults so you can see how it works — replace them with your own numbers.
- 3Read the result. The output updates instantly. Copy or share it — nothing is uploaded to a server, everything stays on your device.
Frequently asked questions
Common questions about the Team Capacity Planner.
Is the Team Capacity Planner free to use?
Yes. The Team Capacity Planneron 7BusyBoss is completely free — no signup, no paywall, no usage cap.
Do I need to sign up to use the Team Capacity Planner?
No. The Team Capacity Plannerworks instantly in your browser — no account needed. Signing in with Google is optional and only unlocks features like saving favorites and higher AI build limits.
Does the Team Capacity Planner work on mobile?
Yes. Every tool on 7BusyBoss is mobile-responsive and works in any modern browser — Chrome, Safari, Firefox, Edge — on phones, tablets and desktops.
Is my data safe when I use the Team Capacity Planner?
Yes. The Team Capacity Plannerruns entirely in your browser — your inputs never leave your device unless the tool explicitly fetches public data (e.g. currency rates). We don't store the values you type.
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